3 Simple Ways to Organize Computer Files

Your computer’s hard drive stores all the files and data in your PC. As you keep more files into your computer, the free space in your hard drive gets smaller. And neglecting to organize your computer files, and free up drive space in your computer is detrimental to its health. Your system will be overloaded with duplicate or unwanted files that could ultimately impair its performance.

It may seem like a small gesture to even mind doing. However, organizing your files and folders is the easiest way to maintain your computer’s overall health. And this could actually prolong the usable life of your PC.

On the succeeding sections, we have compiled the best practices in organizing your computer files.

3 Ways to Organize Computer Files

Before you start to classify, it is important to come up to a system on how you want to manage these files and folders in your computer. Equally important is that you should stick with this system for the long haul.

Listed below are 3 systems that you can follow in organizing your computer files.

  1. Project/Client System – This is useful for freelancers or professionals who receive files from their clients. By classifying folders by name of project or client, the files can easily be found when you want to work on them.
  2. Date System – As the name implies, it’s done by organizing files into folders depending on the date that they are accomplished. This is regardless of the file type or the origin of the file. Quite frankly, when you’re working on several projects, this could become quite confusing if you’re not used to it.
  3. File Type System – This type of file organization is done by classifying files into folders depending on their type (document, spreadsheet, PDF, m4a, mp3, mp4, wmv, avi, and more).

If used individually, each system has its advantages and disadvantages. But utilizing all three systems of file organization, whenever applicable, can yield a better result.

Deleting, Sorting, and Naming Your Files

Once you have decided on a system that you want to follow, you can now proceed to delete, sort, and name your files accordingly.

Deleting Unnecessary and Unused Files and Programs

  • Delete all duplicate files – duplicate files do not just clutter your system, they also take up disk space that eventually slows down your computer. If you do not want to do this manually, you can download a software that can detect duplicate files and it would allow you to delete all of them at once.
  • Delete all files from the Downloads folder – deleting unimportant items from the Downloads folder could free up huge disk space. Skim through all the items to check if you want to retain anything, and delete the files that you do not need.
  • Delete or sort all visible files on your desktop- make the three central folders (next section) the only things visible on your desktop; or better yet, do not make any folder visible so you have nothing but a clean desktop.
  • Delete unused programs – downloaded programs take up huge space and can slow down your system. Moreover, there is no need to retain programs that you no longer use. Identify these apps and delete or uninstall them to free up your storage space.

Sorting and Naming Computer Files

  • Create large, central folders – After deleting all duplicate files, the next step is to sort them into large, central folders.
  • First central folder – Files that you created including resumes, presentations, excel sheets, word documents, etc.
  • Second central folder – Files that your family or friends created including photos, vacation videos, etc.
  • Third central folder – Files created by other people including software, movies, songs, etc.
  • Create subfolders – Once you have sorted files into central folders, be more specific using subfolders. Subfolders within central folders help further organize the files according to their type. For example, you can use a subfolder named “Artists” or “Genres” if you want to sort your music. If you want to sort your images, you can create subfolders based on event, location, or person.
  • Name your files systematically – Do not randomly name your files. Follow a naming pattern or format so you can easily access them when the need arises.

Final Words

Having a fast and powerful computer is just a piece of the puzzle when it comes to working efficiently. When everything in your computer is on its proper place, your productivity could improve substantially. And obviously, a clutter-free PC is far more pleasant to work with as compared to a powerful yet disorganized and confusing computer.

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