Microsoft 365: The Only Business Subscription You Need.

Microsoft 365 (formerly Office 365) is a subscription service which provides a range of productivity and business apps. The entire suite can cater to a wide variety of users. From those doing everyday tasks (writing, spreadsheets, business presentations, emails, etc.), to more advanced users such as large enterprises dealing with business intelligence.

Additionally, Microsoft 365 has subscription plans that can cater individual users, groups, families, schools, small businesses, and large enterprises.

In simpler terms, Microsoft 365 is used to accomplish any modern-day office, productivity, education, or business-related tasks. From writing documents, spreadsheets, presentations, emails, up to creating databases, tailored apps, automating workflows, business analytics, and more.

Microsoft 365 is an enormous suite of seamlessly integrated systems; and it may have a solution to most (if not all) of your needs.

Users of all kind can surely find a Microsoft 365 subscription that is appropriate to their needs. Let us dive a little deeper into this immense product catalogue.

Microsoft 365 Subscription Plans

Microsoft 365 plans vary in pricing. It depends on the package, and the kind of entity subscribed to its services. Microsoft classifies its packages into four:

  • Home
  • Business
  • Enterprise
  • Education

Here is the pricing** for every Microsoft 365 subscription plan:

Home

  • Microsoft 365 Family – $79.99/year or $7.99/month. It can accommodate up to 6 user accounts* (either PC or Mac).
  • Microsoft 365 Personal – $59.99/year or 5.99/month. Only accommodates one user account*.
  • Office Home and Student 2019 – $119.99 (one-off purchase). It can only be used on a single computer and a single user account*. This plan does not require subscription.

*- each user with an account can use Microsoft 365 on up to five devices using the same account.

Business

  • Microsoft 365 Business Basic – $2.50/user/month. Annual commitment.
  • Microsoft 365 Business Standard – $10.00/user/month. Annual commitment.
  • Microsoft 365 Business Premium – $20.00/user/month. Annual commitment.
  • Microsoft 365 Apps – $8.25/user/month. Annual commitment. Only includes Office apps (Outlook, Word, Excel, PowerPoint, Publisher, Access), and Outlook.

Enterprise

  • Microsoft 365 E3 – $32.00/user/month. Annual commitment.
  • Microsoft 365 E5 – $57.00/user/month. Annual commitment
  • Microsoft 365 F3 – $10.00/user/month. Annual commitment. Partial inclusion of Office apps only.

Education (for students)

  • Office 365 A1 – Free and no commitment. Can only be used via web browser.
  • Office 365 A3 – $2.50/user/month. Annual commitment.
  • Office 365 A5 – $6.00/user/month. Annual commitment.

Education (for teacher, faculty and staff)

  • Office 365 A1 – Free and no commitment. Can only be used via web browser.
  • Office 365 A3 – $3.25/user/month. Annual commitment.
  • Office 365 A5 – $8.00/user/month. Annual commitment.

Note: For a more detailed comparison between the packages mentioned above, please visit Microsoft website.

**: Prices may change from time to time

What are the apps in Microsoft 365?

Evident from the wide usage of Microsoft 365, it sure does pack a multitude of apps. Check out the list below for a brief description of these apps.

Core Apps

  • Excel – software used for creating spreadsheets.
  • OneNote – digital note-taking app
  • Outlook – email manager
  • OneDrive – cloud storage
  • PowerPoint – used to create slide presentations and pitch decks.
  • Publisher – desktop publishing application
  • Teams – a collaboration app to conduct audio and video calls to team members.
  • Word – word processing and document-creation software.

Other Productivity Apps

  • Bookings – used to schedule appointments with staffs, clients, and administrators.
  • Editor – provides grammar, spelling, and style suggestions across multiple platforms.
  • Family Safety – allows families to manage screen time and app usage.
  • Lists – used to track work-related information and organize and manage work.
  • People – an app to store your contacts.
  • To Do – a digital checklist of the tasks that a user needs to accomplish.
  • Visio – a software used to create simple and complex flowcharts and diagrams.

Microsoft 365 Programs for Small Organizations to Large Enterprises

  • Cloud App Security – a Cloud Access Security Broker (CASB) that combats cyberthreats across all your cloud services.
  • Defender – provides real time protection to software threats across emails, apps, cloud, and the web.
  • Microsoft Defender for Endpoint – an endpoint security platform for large enterprises to prevent or respond to threats.
  • Defender for Identity – a cloud service that protects an enterprise against advanced targeted cyber-attacks.
  • Defender for Office 365 – protects your organization from malware acquired through emails, links, and other software.
  • Delve – used to manage your Microsoft 365 profile, and to discover other people within your organization.
  • Enterprise Mobility + Security – an intelligent mobility management and security platform to protect and secure an organization and its employees.
  • Exchange – an email server which stores the conversation within an organization. Typically integrated with Outlook.
  • Forms – create surveys, quizzes, and polls so invited participants can respond. See results real-time.
  • Kaizala – a secure mobile messaging app for work. Integrated with Office 365.
  • Planner – a visual to-do app used for personal and teamwork planning.
  • Project – a project management software designed for project managers to keep track of their projects.
  • Microsoft Endpoint Manager – helps an enterprise keep its data (in the cloud and on-premises) secure.
  • SharePoint – a software create websites within organizations that are accessible only by authorized members.
  • Sway – lets users create and share interactive reports, presentations, activities, stories, newsletters and more.
  • Whiteboard – a cloud-based “whiteboard” where teams can ideate, create, do visual collaborations online.
  • Workplace Analytics – an app used by employees and managers to gain insight on how time is spent. This gives an insight on how working can be more efficient.
  • Yammer – a social networking community that can be used exclusively within an organization.

Microsoft Programs for Advanced Business Use

  • Access – database management system.
  • Advanced Threat Analytics – used to protect an organization’s networks.
  • Azure – a cloud-computing service that can be used for business intelligence, storage, and more.
  • Dynamics 365 – a product line of intelligent business applications (such as ERPs and other business intelligence tools).
  • Intune – a cloud-based service that focuses on mobile device management (MDM) and mobile app management (MAM) to control how an enterprise’s devices are used.
  • Power Apps – an application designed to enable businesses and organizations to easily create apps that are more suited to their business needs.
  • Microsoft Power Automate – a cloud-based software that allows users to automate their workflow across multiple application.
  • Power BI Pro – a collection of business intelligence tools to analyze data and generate insights.
  • Power Virtual Agents – lets organizations create chatbots to automatically respond to customers, employees, or website visitors without the help of developers.
  • SharePoint Syntex – helps organizations use machine learning to extract and classify data from documents hosted in SharePoint.

Note – for a more in-depth explanation of each apps, visit Microsoft website.

Recommendations:

If you are an individual planning to use Microsoft 365, it is better to pay for yearly Microsoft 365 subscription instead of paying for a one-time purchase of the latest version. The main advantage of yearly subscription is that all applications that are included in your package will always be updated to the latest version whenever there is one.

For small businesses, before choosing a package, make sure to assess your business first, and identify your needs. Or better yet, ask experts for advice.

For enterprises, sticking to the Microsoft 365 suite is an intelligent choice instead of using multiple unintegrated software to manage every work process in your business. All products of Microsoft 365 are seamlessly integrated to ensure an almost problem-free operation. Still, it would be wiser to have a technology consultant or expert always ready to respond to all tech-related inquiries.

Final Words

With the capabilities of Microsoft 365, it is hard to think of an alternative suite that can provide a massive range of products that can serve almost every kind of computer user. With the overwhelmingly large number of products it offers, it is difficult to have a deep understanding and mastery of each one of them.

If you have any question regarding Microsoft 365 and how you can use it to improve your business or organization, CyberLife can provide an answer to all your questions.

Give us a call at 424-349-3848 or send us an email.

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